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Category: Event & Party Planning

Nightclub Photography for Event Promotion

Need an idea for nightclub and bar promotion? Try nightlife photography!

Nightclub photographers are hired to walk around and take photos of people enjoying themselves at events. While posed shots of couples or groups of friends are the most popular type of photo, dance and party candids also make great shots.

Club Photo Frames
An example of the type of paper frames that they put pictures in at the club.

Paper picture holders are great tools for nightlife photogs and event promoters to sell the pictures in. Photo frames add value to ordinary photos. Set up a laptop and a printer on-site, print photos, and slide into an inexpensive photo holder to sell at the end of the night. Some event promoters also choose to give the pictures away for free as photo souvenirs.

Photography can work anywhere, but the bars and restaurants in popular tourist areas do best. Often times the people there are on vacation, at a special outing or celebrating a birthday or other occasion and are eager to have their picture taken there.

Another situation where club photography works well is if your venue is having a special event such as a company sponsored party or theme night.

Nightclub photography can add excitement and fun to a night out and are a memorable take-home keepsake for party goers. The use of custom-branded photo frames will also boost brand awareness and serve as added advertising for your next big event.

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Cardboard Photo Frames For VBS

Mailable vacation bible school follow-up photo frames are a valuable outreach tool.

Looking for an idea to connect with families after vacation bible school (VBS) ends? Paper and cardboard photo frames are a fun and effective outreach tool. Take individual photos of the kids participating in crafts and activities, or take a group shot of the entire class. After VBS or church camp ends, mail each child a souvenir photo frame with their picture inside!

VBS FollowUp Photo Frame
Send us your art, and we’ll print custom photo frames for any VBS theme! Add your church’s name, a thank you message or anything you’d like!

Photo frame mailers can be foil imprinted (hot stamped) or printed with your church name, or use a stamp or sticker to personalize them yourself! Add additional text to thank the child for coming and to invite the family to come back. Suggested text would be “Look at how much fun you had at VBS!”, “Glad you came, we hope that you and your family will be back for more fun activities!” or include info on upcoming programs.

Sending VBS follow-up frames as a gift shows your appreciation for the child’s enrollment, and at the same time reaches out to the family. Photo keepsakes are often hung on a refrigerator door or propped up on a desk, and serve as a constant reminder of your church and how much fun they had.

Custom photo folders are available for 4″ x 6″ and 5″ x 7″ photographs. We offer both Photoshop and Illustrator templates that you can download and lay out your own art, or send us a JPG or PDF to work with.

If you are looking for a pre-designed folder or a different size, we have those too! Some of our pre-designed folders include both a Western theme and Hawaiian Luau theme. We print custom folders for customers everyday and are experts at what we do! Give us a call to talk about creating cardboard or paper picture frames for your VBS or other church event.

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Celebrate Nature Photography Day

Grab your camera and capture the great outdoors on June 15th for Nature Photography Day.

Nature Photography Day first appeared in 2006 and has since become an annual celebration of nature photographers across the globe. According to PMA Newsline, the The North American Nature Photography Association (NANPA) designated June 15th as Nature Photography Day, a day to explore the natural world with your camera.

Nature Photography Day

Learn

The National Wildlife Federation (NWF) has a great list of nature & wildlife photography tips which covers topics like insects, flowers, movement & night photo tips.

Explore

Discover nature on foot or by bicycle and set aside some time this June 15th to go on an exploratory hike or bike ride and stop to notice your surroundings. If you are stuck working all day, pack a lunch to-go and take a walk outside. Raining? Don’t worry, bring an umbrella! Don’t have a sitter for the kids? No problem, bring them along!

Share

Share your photographs with others! There is a public Flickr group where members can post photos that are taken on Nature Photography Day and time-stamped June 15.

If you are a member of the NANPA or thinking of becoming one, check out their Nature Photography Day event for members. Photos will be published in their newsletter Ripples and in an album on their Facebook page.

Inspire

Your photos inspire others. Use your photographs to encourage others to think about the affect that humans and development have on nature. Nature photography has the power to spark conservation efforts and rekindle an appreciation for our earth.

 

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Paper Photo Frames For Valentine’s Day Events

Send guests home with a photo memento of their special Valentine’s Day at your restaurant, cruise ship, gala, party or event.

With Valentine’s Day just a month away, it’s time to make final plans for your event. Whether you are planning a romantic valentines dinner at your restuarant, a special hotel weekend package or taking your event to the ocean, river or lake for a valentine dinner cruise, the right planning will make your valentine’s event one that couples will want to return to year after year.
Valentine Photo Folders
Full-color printed photo folders for handing out pictures at your Valentine’s Day event. These picture jackets can be printed with your logo, photos or artwork to create a specially designed frame that reflects YOUR business or event. It’s a specially branded photo memento for your guests!

Event photography is often a part of special events and are a terrific way for your guests to leave with something tangible to remember their experience. All you need are a photographer, on-site printer or instant film camera and photo event folders.

Sell or give away the photos at the end of the event. It can be a money-making opportunity, or a complimentary gift to say thanks.

Here are a few different types of Valentine’s Day events happening across the country next month.

On The Water
From romantic night cruises to family brunches, turning “love boats” are a great way to celebrate. Here are some options across the country.
On The Dance Floor
Everyone loves a party, and dancing always livens up the atmosphere. Below are a few examples of Valentine’s dance events.
Charitable Events With Heart
Some organizations & charities hold fundraising events Valentine’s Day. Here are a few that focus on a cause.

Whatever type of event you are planning this Valentine’s Day, event photography is an added extra that will sweeten your celebration.

Products featured in this post Custom Event Folders for 4″ x 6″ or 5″ x 7″ photos & Happy Valentine’s Day Red Heart Foil Imprinted Photo Folders for 4″ x 6″ pictures.

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Santa Visit Photo Holders

Helping you make the most of your Santa photo events with custom paper picture frames.

The Christmas season seems to start earlier each year. Love it or hate it, Christmas is a part of our culture and a holiday that many people look forward to. Every November Santa begins making his appearance at malls, stores, town squares, tree lighting ceremonies, and holiday parties. He even shows up at restaurants for special “Breakfast with Santa” events which attracts the whole family for a morning of food and festivities.

All of these Santa events share one thing in common, photos.

It is no surprise that many people make it a family tradition to visit Mr. Claus and his elves for their holiday picture. His image is iconic, and having that special photo of the kids on Santa’s lap is priceless.

A photo folder imprinted with your logo or name makes a great frame for Santa picture souvenirs.

These events draw hundreds, even thousands of people to buinesses Nationwide, making this an excellent opportunity to connect with customers during the holiday season.

Some businesses chose to offer the holiday photos as a complimentary service to their customers. Other venues may charge for a printed photo, often times donating the proceeds to a local food pantry or charity in the spirit of the season. In fact, photos with Santa have become a popular fundraiser activity for many organizations.

Either way, presenting the photographs in an inexpensive paper or cardboard photo frame not only protects the photos from fingerprints & damage, but it’s also a great way to market your business or event.

There are two main styles of photo holders:

  • Event Photo Frames – These look much like your traditional picture frame, often with an easel back, making it a cinch to prop up the picture on a flat surface. Optional personalization can go on the window border or the back of the frame.
  • Event Photo Folders – This style holds the picture on the inside. These are especially nice when the customer is going to be carrying the photo home, as this better protects the picture. These folders also stand up on the desk for easy display. Optional personalization can go on the cover, window border, panel opposite the picture or the back cover of most designs.
An example of a printed photo folder for holding event pictures.

Sliding an event photo into a paper frame or folder creates an instant photo souvenir! With your logo or event name on it, this souvenir also becomes a reminder of your business or event. What a great promotional product giveaway!

We’ve created custom printed and imprinted Santa frames and folders for malls, stand-alone stores, community festivals, restaurants, fundraisers, schools, company events & holiday events both big and small. Call or write us today to learn how you can create a customized frame for your holiday event.

To get you started, here are a few of our most popular stock frames, available as shown or add your logo or personalization!

Don’t forget, we can also do something totally custom just for you. We hope that you have a fantastic Visit with Santa event this year!

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Autumn Dinner Party Favors That Grow

Fall is a sensational time for hosting a gathering for friends and family. The changing leaves and crisp weather can inspire fantastic menus like butternut squash ravioli, roasted sweet potatoes, cranberry spinach walnut salad, and pumpkin pie. All that time cleaning house and planning the menu, it’s important not to forget your table-scape. Creating a warm and welcoming dinner table for your fall parties is simple. Choose linens in autumnal colors, think rust, goldenrod, browns and greens. For a rustic seasonal feel, fill a bowl with apples, mini pumpkins, and gourds in all shapes and sizes. Lighting is important and when chosen properly, will really make your dinner shine. For an outdoor dinner, try draping cafe string lights over branches in a tree or on a pergola. Inside, candles will add warmth to your table. White candles are a classic choice, while colored candles can coordinate with your decorating efforts. As delicious as some candle fragrances smell, stick to unscented. The added fragrance of the scented kind can interfere with your own delicious smells coming from the kitchen. Not to mention that some guests may have sensitive allergies.

Autumn Dinner Party Favor Idea: Flower Bulbs

Flower Bulb Party Favor
Dinner party favors also serve as place cards to let your guests know where to sit, as well as creating a festive table setting!

Create a simple yet special party favor for your dinner guests to take home at your next fall get together. Since now is the time to plant bulbs in the ground for spring blooming, a goodie bag of flower bulbs is an excellent choice for an autumn dinner party favor.

This works especially well for outdoor or garden-themed parties, but is a fresh choice for any fall gathering. Dinner party favors do not have to be fussy or costly. The best favors are ones that are simple and thoughtful. Wrap a handful of flower bulbs (tulips, daffodils, hyacinths, crocus and allium are popular choices) in a clear cello bag, swatch of fabric or burlap. Tie off with raffia, twine or pretty fall-colored ribbon.

To further personalize each favor, write each guests’ name on a tag. A simple colorful piece of scrapbook paper with a handwritten name or message works great and makes the gift personalized. You may also consider writing planting instructions on the back of the tag. Be sure to include the type of flower and it’s color, planting depth & spacing, as well as what month to plant.

Red Fosteriana Tulips in Spring
Fosteriana Tulips, commonly known as Emperor’s Tulips, blooming during the month of April in Northern Illinois.

Spring Blooming Bulb Planting Chart

  • Zones 2-3 – Plant in September
  • Zones 4-5 – Plant in October
  • Zones 6-7 – Plant in November
  • Zone 8 – Plant in December
Flower Bulb Party Favors
For larger dinner party gifts, nestle the bulbs in a tissue lined paper tray.

Presenting your guests with a dinner party favor is a kind gesture and will sure to provide a fond memory next spring when the flowers bloom!

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Halloween Photo Cards

Take a picture of your little pumpkin for a spooktacular Halloween photo greeting card or invite that will put the TREAT into trick or treat!

Parents know that autumn is a great time for picture taking. The annual trip to the pumpkin patch (and the subsequent carving party), a weekend of raking leaves and of course dressing up in costume for Halloween all make for memorable photo opportunities.
While traditionally people send photo cards out at Christmas or to announce the birth of graduation of a child, Halloween is an unexpected and fun time of year to send out a special fall-theme greeting to friends and family. Create Halloween invites for your party, or make one just to show off your child’s costume!
Fun Fall Photo Ideas:
  • Halloween Party
  • Costume Contest
  • Apple Orchard
  • Pumpkin Patch
  • Pumpkin Carving
  • Halloween Wedding
  • Halloween Parade
  • Haunted House
  • Hay Ride
  • Raking Leaves
  • Halloween Birth Announcement
Tips For Creating A Halloween Photo Card:
  • Use a plain black photo holder card to make your picture stand out!
  • Gelly Pens (especially metallic) work great on darker colored cardstock. Use a pumpkin orange pen to stay with the Halloween theme!
  • Rubber stamps are an easy way to accent your card with spooky imagery. Choose a lighter color cardstock for most stamp inks, or use a highly pigmented metallic ink to stamp on darker papers.

Do you have a Halloween photo idea? If so, share it with us in the comments.

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Fujifilm Instax Instant Film Camera

Hey Polaroid fans! Fuji has an instant camera and you won’t have to go on a treasure hunt to find film

In 2008 Polaroid announced that it’s iconic Polaroid instant camera and film—the one that made them famous—was being discontinued. Polaroid fans across the globe balked at this news and quickly formed groups like Save Polaroid in a grassroots effort to try to save their beloved camera. Born out of this movement was The Impossible Project which did, you guessed it, the impossible by creating a film compatible most of the old Polaroids out there. If you were lucky enough to find it in-stock, the high cost was prohibitive to all but the most die-hard fans. Equally pricey Polaroid film was (and still is) being auctioned on eBay if one is willing to pay.

But then Fuji came into the US spotlight with it’s Instax camera. With it’s rounded toy-like body, point and click ease and instantaneous photos, it quickly became an acceptable replacement for most Polaroid users.

Fujifilm Instax 200 Instant Film Camera

The Fuji Instax is popular choice for parties and events, where relatively inexpensive and easy event photography is desired.

Tips

  • Bring extra batteries. In a Fujifilm test, the battery life of 4 AA-size (LR6) batteries in an Instax 200 lasted approximately 10 packs of film.
  • Get up close and personal with your subject. Due to the small size of an Instax print, and the inability to zoom and crop later, it is best to frame your image properly when shooting.
  • Take some practice shots. Before your guests arrive, ask an assistant or a volunteer to pose for you in the location where you’ll be taking the pictures. This will give you a sense of what to expect from your photos, and you’ll be able to make lighting adjustments as necessary.
Fuji Instax Picture Frame
Instant pictures, from a camera like the Fuji Instax, are a great choice for event photos. Instant printing = instant photo souvenirs!

Five reasons people love the Fuji Instax Instant Film Camera.

  1. Nostalgia – Ever since American inventor Edwin Land invented the instant camera in 1947, people have been using instant photography to capture the memories in their lives.
  2. Conversation Starter – With everyone owning digital cameras these days, the sight of a Instax will more than likely draw some attention.
  3. Instant Gratification – Sure digital cameras can show you what your photos look like, but can they also print them instantly, too?
  4. Fun Factor – Who doesn’t love a toy-like camera?
  5. Event Friendly – Instant cameras are a popular choice for parties and events.

Own both? What do you think of the Fuji Instax camera? Tell us in the comments below.

Where to buy: Fuji Instax 210 at B&H Photo, Fuji Instax Film at Adorama & Fuji Instax Photo Frames at Studio Style. Plus a Fuji Instax Wide Photo Gallery on Flickr for your photo-viewing pleasure.

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Family Reunion Photo Souvenirs

A photo memory keepsake makes one of the best family reunion souvenirs.

When else do you have the whole extended family together in one spot? Seize the opportunity and take a group photo. Future generations will thank you when they come across these photo memories that capture their family history.

Family Reunion Sign
This way to great family reunion photo gift ideas!

The easiest way to set up the shot is to use a tripod with a self-timer. Make sure the camera is turned horizontally to get everyone in the picture. Take several test shots, and if using a digital camera, take advantage of the LCD display screen to preview the image. Since this opportunity comes along only once a year, once a decade, or in many cases once in a lifetime, make sure to take several (or more) shots to ensure that you have the perfect photo!

In addition to a large group shot, it is a great idea to take photos of individual couples & their children. With all these photos, you can create a visual family tree!

If you are looking for a more unique option, consider hiring a photographer to take journalistic style photos during your family reunion. These are candid shots that offer a more natural approach than posed photographs. With this style of photography, you can capture some great photos of people laughing, hugging, socializing & enjoying themselves. For some great group photography tips, check out Tips For Posing Family Portraits from Spectrum Photography Tips.

Photo Orientation
Left: Vertical or Portrait (best for individual or couple shots) Right: Horizontal or Landscape (best for group shots)

Checklist 1 Month Before The Reunion:

  1. Go over your guest list and see how many photos you will be giving away as souvenirs. Will you give a photo to each guest, or one per family unit?
  2. Decide if you will be taking horizontal (group) or vertical (couple) photos, or if you will be taking some of each. Also decide which size prints you will be printing – 4″ x 6″, 5″ x 7″ or larger.
  3. Choose a mailable photo holder. You can choose a folder style print holder (where the photo is inside) or an easel photo frame. To make your photo gifts extra special, imprint your family name, reunion date & location in foil. Some families even have a family logo! This would be great to print or imprint on your photo holders. Don’t forget the mailing envelopes!
  4. Purchase a guest book. Even if you have many of the addresses or your family, having a guest book is a nice touch for any large event. Guests will write their names, addresses & personal message. You can later use this “address book” for sending out all of your photos! Since most guest books are designed with a wedding theme, think outside of the box and make your own with a blank bookstore journal or a family tree guest book.
  5. Buy film or clear out your memory card. Make sure that your camera works (having  back-up camera is always a good idea). Charge your batteries, get your tri-pod and make sure that you have everything you need to take great photos. If hiring a professional, now is the time to reserve a photographer.

In the days after the reunion, process and print your film and insert into your folders or frames. Address your envelopes using your guest book information and mail out your family reunion photo keepsakes!

Having a personalized photo of your reunion is more memorable than a cheap reunion t-shirt or key chain, and will provide lasting memories for your family for generations to come.

For product information on mailable paper photo frames for the family reunion photo souvenirs mentioned in this article, please view our website.

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Fishing Derby Tournament

Ideas and tips for planning a successful fishing derby this summer season.

A fishing derby is a fun event for kids & families to get out and enjoy the weather during the lazy summer months. With a little research and planning, you can create an event that reels them in year after year.

  • Location
    Choose a waterfront that has plenty of open space for participants, spectators, and volunteers. A small stocked pond or lake is best for fishing derbies geared for kids-only events, while rivers and larger lakes may be a better option for adult amateur fishermen. Get permission from parks and recreation or the owner of the land to have the event there. In most cases you will need to apply for a special permit or insurance. Do your research on the rules and regulations and contact your state’s department of natural resources for info on fishing licenses, tags, and permits prior to arranging your event.
  • Timing
    Before choosing your date, make sure that there are no other conflicting events going on in the area the same weekend. If there happens to be a county fair or town festival, see if you can make your fishing derby part of that larger event. The beginning of June is National Fishing Week and a great time to host a fishing-related event!
  • Promotion
    Create a website to promote your event. If you are not able to create a site, submit your event to other websites as well as the local chamber of commerce and park districts, asking them to add it to their community calendars. Add your event to sports registration sites like Active.com or SignMeUp.com. Create an ad in the local paper, hang signs, banners, etc. If you have sponsors, ask for them to promote your event on their website and communications. Create a Facebook group or event page. Include photos of last year’s fishing derby, start/end date, award categories, location, cost, registration details and all other details (what to wear, bring, expectations). Be as detailed as possible in your promotional materials and get the word out!
  • Rentals
    Chairs and tables will need to be rented or borrowed. A tent is also a good idea to provide shade for volunteer workers or participants. If you choose a location that does not have rest rooms, you may need to rent portable toilets.
  • Food
    Arrange for plenty of water, or other beverages, and snacks. Find a sponsor to donate these items. You can either do a buffet style food table, or pre-pack individual lunch bags.
  • Awards & Raffles
    Offering awards is a terrific way to reward participants. Try to offer awards in different age groups or categories. Awards for heaviest fish or smallest fish add an element of fun and competition. Order trophies, ribbons or plaques with the event name, date, and location. You may also want to give away a participant ribbon for everyone who signs up, especially for kid’s fishing derbies. In addition, raffle and door prizes are a fun addition to any event, and anyone can win!
  • Photography
    Don’t forget the photos! Hiring a professional photographer is a great way to get quality photographs of your fishing derby. If you cannot afford to hire a professional, find a volunteer or hobbyist photographer.

    Fishing Derby Photo Frame
    Event photography can make your fishing derby memorable.

    Photo souvenirs are great keepsake items for participants. Customize an inexpensive paper photo folder or cardboard frame to giveaway. In addition, these photos are also great marketing tools to promote your event next year! Take candid shots of the fishermen in action, as well as posed shots with their catch. For kid’s events, have a volunteer dress up in costume as a fish or other fun character.

  • Extras
    Make sure to supply live bait or fishing lures. You may also want to have back-up poles and other essentials just in case. Music can add to a fun atmosphere, as well as balloons and decorations. Goodie bags and additional giveaway promos are added extras that can make your event stand apart. The Recreational Boating & Fishing Foundation offers a free Take Me Fishing™ Event Planning Kit.

The key to a successful fishing derby is generating repeat participants and growth. If you plan it right, families will want to come back year after year and make it an annual event that they look forward to participating in. You may want to take it a step further and use your event’s popularity and exposure to raise money for a local charity. Each fishing derby is as unique as it’s director and volunteers. With a strong team and creative vision, your fishing derby can be a memorable community event.

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